Project Coordinator – Southern Vermont Deerfield Valley Chamber of Commerce

Job Title: Project Coordinator
Department: Chamber of Commerce
Reports To: Executive Director 

Job Summary:

The Project Coordinator for the Chamber of Commerce will play a key role in supporting the planning, execution, and evaluation of projects and events that advance the Chamber’s mission of promoting local businesses, fostering economic growth, and enhancing community engagement. This position requires exceptional organizational and communication skills, a proactive approach to problem-solving, and the ability to work effectively with a wide range of stakeholders, including business owners, community members, and Chamber staff.

Key Responsibilities:

• Project Management: Plan, coordinate, and oversee Chamber initiatives, ensuring projects are completed on time, within scope, and on budget.
• Event Planning & Execution: Support the planning and execution of Chamber events, including networking functions, community outreach programs, special events and festivals. Tasks include venue selection, vendor coordination, setup, and post-event evaluations.
• Stakeholder Communication: Act as the primary point of contact for project-related inquiries from members, sponsors, and partners. Provide timely updates on project progress and handle any issues that arise.
• Content Creation: Develop engaging written and visual content for project updates, event promotions, and social media platforms, highlighting the Chamber’s initiatives, member businesses, local attractions and recreational opportunities.  
• Database Management: Maintain and update project files, records, and databases, ensuring accurate information is readily accessible for reporting and evaluation.
• Budget Monitoring: Assist in tracking project expenses and manage resources efficiently, providing financial reports to management as needed.
• Community Engagement: Foster positive relationships with local businesses, government agencies, and community organizations to promote collaboration and community support for Chamber initiatives.
• Volunteer Coordination: Recruit, train, and oversee volunteers for Chamber events and community programs.
• Reporting & Analytics: Gather data and feedback post-project to evaluate the success of Chamber initiatives, identify areas for improvement, and support future planning.

Qualifications:

• Education: High school diploma or equivalent.  
• Experience: 2-4 years of experience in project coordination, event planning, or a similar role, preferably within a Chamber of Commerce, non-profit organization, or community-focused environment.
• Skills:
  • Strong organizational and time-management skills with the ability to handle multiple projects simultaneously.
  • Excellent verbal and written communication skills, with a professional and customer-service-oriented demeanor.
  • Proficiency in Microsoft Office Suite, Google Workspace, and familiarity with project management tools (e.g., Asana, Trello).
  • Experience with social media platforms and content creation is a plus.
  • Basic understanding of budget management and financial reporting.
• Personal Attributes:
  • A collaborative team player who can work independently with minimal supervision.
  • Detail-oriented, proactive, and resourceful in problem-solving.
  • Passion for community development and a commitment to the Chamber’s mission.

Working Conditions:

This has the potential to be a full-time position, requiring occasional evening and weekend work, particularly during major Chamber events. Some travel within the community is required.Salary: Competitive, commensurate with experience
Benefits: PTO, Dental and vision available